Job information

Terms of Reference (TOR):

• The Administrative Officer at the Media Communications Unit (MCU) will be responsible for all Administrative and Finance work of the Unit.
• S/he will be the point person responsible for responding to queries (both internal and external) related to MCU as well as other institutional work.
• S/he will be responsible for day-to-day administrative affairs, including scheduling meetings and appointments, informing about visitors and guests, bookings and travel plans, HR issues, and overall adherence to AIT Policy and Procedures (P&P).
• S/he will be responsible for the budgetary process and ensuring that all P&P are adhered to with respect to financial matters. Key tasks include initiating payments, documenting financial transactions and monitoring monthly finances, and ensuring that all Unit activities are dealt with in a timely and efficient manner.
• S/he will deal directly with students, faculty and staff, and external agencies like publishers, media, etc.
• While reporting directly to the Head of the Unit, s/he will also liaise closely with all MCU staffs and administrative staffs across the Institute.

Required Qualifications:

• Bachelor’s degree in any subject from a regular recognized and accredited University.
• Native fluency in Thai language.
• Fluency in English, written and spoken.
• Strong clerical abilities.
• Digital proficiency in both Microsoft Office packages and ERP software.
• Solid proficiency in Excel spreadsheets, knowledge of databases, and good numeracy.

Required Experience:

• Five (5) years of regular full-time experience working as Administrative Secretary/ Administrative Officer in a unit, department, office.
• Experience in drafting and responding to official communications.
• Experience in formulating and drafting of budgets along with good knowledge of budgetary processes.
• Experience in dealing with financial issues - disbursement and payments to both internal and external clients.

Desired Qualifications:

• Master’s degree from a recognized and accredited university.
• Experience working in/with news media, publishing, advertising, multimedia or public relations agency.
• Experience working in/with an academic or research organization.
• Experience working in a multicultural and/or international setting is a plus.  
• Experience working with CMS websites is a plus.

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Please do not forget to download your comprehensive resume with complete names, addresses, telephone numbers and email addresses of at least three referees, including a short cover letter which explains your suitability for this position. (save them all in one file name and download a single file).