Job information

Main Scope work

Facilities officer should be familiar with Computerized Maintenance Management Information System (CMMIS) and Facilities Management

• Work on Facilities and Infrastructure Management System (FIMS) and should continuously improve the FIMS as per requirement.
• Supervise the Call Center staff and monitor and follow up the work requests in a systematic way.
• Collect the survey reports of the Service Providers and summarize the data.
• Generate work completion reports and update the status to the requester as needed.
• Replace Call Center staff whenever assigned by the Supervisor
• Affirm that the work requests are forwarded to the respective Service Provider or Department.
• Monitor and summarize preventive and corrective maintenance by the contracted Service Providers.
• Monthly report on CCTV status and supervise the CCTV maintenance staff.
• Ensure on-time delivery of ordered gas cylinder and water bottles and maintain payment reports.
• Generate invoices and receipts for special services at Call Center.
• Update the data required for Key Performance Indicator(KPI) report of the Service Providers.
• Follow up the status of the KPI measures and generate the KPI reports on a quarterly basis.

Other Scope of work

• Assist the immediate Supervisor in various activities of Facilities and Infrastructure Management.
• Assist in development of Terms Of Requirement (TOR), Contracts, Expression Of Interest (EOI)
• Maintain the Monthly Reports of the contractors.
• Assist in developing new projects and regularly survey the campus for developments.
• Should be able to write the minutes of the meetings and any official letters.
• Assist the Supervisor on documentation of all the activities related to contract management.
• Assist in reporting and analysis of data associated with various committees of AIT.
• Flexible to work extra hours if required and perform any tasks assigned by the Supervisor.

Qualifications

• Minimum Bachelor’s Degree in Engineering/other related to facilities management
• 1-2 years relevant experience in Facilities and Infrastructure Management or Industrial experience or equivalent.
• Excellent written and verbal communication skills in English. 
• Written and verbal communication skills in Thai will be added advantage.
• Ability to adapt to new systems and organize information.
• Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint. Knowledge of AutoCAD will be an advantage.
• Sound knowledge of IFM software application techniques, design and specifications
• Good verbal communication, interpersonal skills.