Job information

1. Administrative Management: 
   • Develop and implement administrative policies, procedures, and systems to enhance efficiency and effectiveness within the Unit. 
   • Oversee the management of administrative tasks, including budgeting, procurement, record-keeping, and facilities management.
   • Collaborate with other Units to ensure compliance with institutional policies and procedures. 
   • Record-keeping of all institute level agreements signed with the institute Partners and update the records frequently.
2. Coordination and Communication: 
   • Coordinate Unit activities, meetings, and events, ensuring smooth execution and timely communication with relevant stakeholders. 
   • Serve as a liaison between the Unit staff and external partners including the embassies, facilitating effective communication and collaboration. 
   • Provide support for the other Units in the administration such as for the Graduation Ceremonies and other special events.
   • Checking of the Unit emails frequently and inform the Unit staff efficiently.
3. Human Resources:
   • Assist with the recruitment, selection, and onboarding process for unit staff, ensuring compliance with institute guidelines.
   • Oversee personnel management activities, including performance evaluations, professional development, and employee relations.
   • ​Maintain accurate personnel records and manage payroll processes in collaboration with the institute's HR department.
4. Budget and Financial Management: 
   • Prepare and monitor the Unit budgets, ensuring fiscal responsibility and adherence to financial guidelines. 
   • Coordinate financial processes, including expense approvals, reimbursements, and procurement of supplies and equipment. 
   • Collaborate with the institute's finance department to ensure accurate financial reporting and compliance. 
5. Other duties:
   • Assist with the Unit staff in organization of international events, meetings online or offline.
   • Other relevant assignments as assigned by the Director of International Affairs and the Executive Director of the Office of International and Public Affairs.

Qualification:

• Relevant degree (Master’s degree from a leading university is an advantage) in business / public administration, human resources, finance, accounting, social sciences, education, or others, supplemented with formal business training and related experience in supervisory or administrative work.

Knowledge, Skills and Experience:

• Proven work experience as an Administrative Officer, Administrator or similar role.
• Solid knowledge of administrative and office procedures and budget related matters.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• High-level of proficiency in spoken and written English and Thai languages. Proven ability to communicate ideas, and write precisely and clearly.
• Excellent written and verbal communication skills.
• Willingness to learn and apply technology platforms and online tools to enhance productivity and performance, such as accounting information systems (AIS) and databases.
• Cross-cultural skills. Ability to work in a multicultural environment involving extensive interaction / coordination with academicians, colleagues and stakeholders of different nationalities.
• Strong attention to detail and able to work independently under time pressure.
• Excellent analytical skills and problem-solving ability.