Job information

1. General Summary

2. Functions & Duties

Primary Responsibilities:

1. Issuance of Invoices:
   • Issue various types of invoices, including Project Invoices, Career Fair and Miscellaneous Invoices, in both Thai and English versions.
2. Statement of Account Management:
   • Prepare and issue Ad-Hoc Statements of Account for students as needed.
3. Accounts Receivable Support:
   • Assist in the management of accounts receivable tasks, including but not limited to:
     • Processing payments received for accounts receivable as requested.
     • Managing account receivable clearances during student graduation periods (primarily May and December).
     • Issuing credit memos for invoice cancellations.
     • Processing refunds for overpayments by students, including Tuition Fees (TF) and accommodation payments.
4. Account Reconciliation:
   • Perform monthly reconciliation for F10 and F50…038 accounts.
5. Aging Report Preparation:
   • Prepare and submit the Monthly Aging Report, tracking outstanding accounts receivable.
6. Student Intake & Budgeting:
   • Provide new student intake headcount (HC) and Net Tuition & Fees (T&F) from the Budget Online System on an annual basis.
   • Provide monthly reports comparing actual student headcount (HC) and Net Tuition & Fees (T&F) against the approved budget.
   • Calculate the actual % of fellowship
7.  Student Bursary Payments:
   • Prepare monthly student bursary payments according to the established payment schedule.
8. Student Assistant Payments:
   • Prepare monthly payments for student assistants in accordance with the payment schedule.
9. Staff Personal Data Management:
   • Prepare and update new staff personal data (e.g., bank account information) and ensure the system is updated before payroll approval.
   • Process changes to existing staff bank account information in the system prior to payroll approval.
10. Overtime, Honorarium, and Refund Processing:
    • Input and process overtime payments, honorariums, and refunds for advance and deposit accounts.
11. Adjunct Faculty Payment Processing:
    • Process payments for Adjunct Faculty in accordance with payment schedules.
12. Payment Processing for Various Deductions:
    • Process payments related to Housing Loans (GHB), Social Security Fees, Co-op reports, and Student Loans.
13. Account Reconciliation:
    • Perform reconciliation of Housing Lease Deposit account (24.2.245.000.00000.000.9999).
14. Journal Voucher Preparation:
    • Prepare Journal Vouchers for Bank Transfers to ensure proper accounting and financial reporting.
15. Tax Assistance / Tax Return Submission:
    • Assist in the online tax submission for employees to ensure compliance with tax regulations.
    • Prepare and submit monthly (PND 1) and yearly (PND 91) personal income tax returns to the Revenue Department.
16. Report Preparation:
    • Prepare monthly accounts payable (AP) reports, payroll deductions, and Co-op reports for review and submission.
17. Clerical and Filing Support:
    • Handle filing and other administrative clerical tasks to maintain accurate and organized records.
18. Other Duties:
    • Assist with any additional tasks assigned by the Senior Accounting Manager or Director of Finance to support the smooth operation of the finance department.

​Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3-5 years of experience in a similar role.
• Strong communication, research, problem-solving, and time management skills.
• High level of accuracy, efficiency, and accountability.
• Attention to detail, self-motivated, with strong numerical and computer skills.
• Experience working with the revenue department, tax regulations, as a payroll officer, or in accounts payable is a must.
• Ability to handle scenarios related to Cost-of-Living adjustments, Provident Fund, and salary increases.
• Capability to provide recommendations on tax regulations for foreign staff, including personal income tax and project income tax for the project team.
• Proficiency in payroll and accounting software.
• A positive, growth-oriented mindset with integrity and confidentiality when handling sensitive employee information.
• Highly responsible, with the ability to work under pressure and beyond office hours when necessary.
• Commitment to continuous learning and adaptability to changing technology and payroll regulations.